Overview
The main aim of organizing a conference is to
ensure communication between different groups to help collaborate and
develop innovative ideas. In many cases, meetings are held with people
who are located at different parts of the country or world. In such
case, one of the ideal ways to run the meeting is via video conferencing
or video teleconference. In video conferencing, cameras are positioned
on both locations. Virtual partition is carried using media systems that
are placed in both locations, which helps reduce boundaries. In this
two-way video and audio transmission, we can greatly reduce the
travelling costs. Video teleconference greatly reduces your airfare and
other expenses to an extent.
How it Works
A video teleconference (VTC) system is used in a video conference and
helps digital compression of audio and video flows in real time. Codec
is the hardware or software that performs video or audio compression at
the rate of 1:500. All these streams ate transmitted via a digital
network like ISDN or IP. Using audio modems helps in transmission that
converts the digital pulse into analog waves in the audio spectrum
range.
Benefits
The main benefit of video conferencing is that the meetings can be
conducted from all over the world. Managers and supervisors can contact
their team members from any part of world in no time. They even can
assign work to their team members on a daily basis. Cross country or
international meetings are important when two different organization or
branches of a single company need to work together. Phone conferencing
works in principle, but for meetings past three or four people, a video
system is much clearer for all those involved. Video conferencing helps
clear transaction of voice and action.
Costs
The cost of the video conferencing varies based on the scope of the
system and how it is executed. For conducting video conferencing, it may
range from approximately $500 to over $10,000. The price range depends
on the number of attendees in the video conferencing. Single user
systems can cost up to $2,000 for a hardware solution, and upwards of
$200 for a software solution. Software and PC based video teleconference
is much higher and start at $10,000 for a bigger group. The price range
considerably increases as the system moves to multiuser systems.
Timing
To get in touch with your clients or customers at a cheaper rate,
video conferencing is the best method. A video conference is an ideal
solution to save a great deal in airfare and travel expenditure. You can
conduct video conferencing at any time. Purchase one today if you want
to improve contact among your employees.
